Event Rider

Please refer to brand assets for all biography and picture information. Due to the high volume of events I attend, no forms related to these will be filled out.

To ensure no timezone confusion or other issues occur, please send a Google Calendar invite to events@ramiismail.com for the exact time & venue address of each activity, using the appropriate timezone and start-and-end times. A failure to do so might lead to complications or schedule conflicts.

Presentations shall be given from my personal laptop, which is equipped with HDMI, USB-C, and a 3.5mm audio jack. My presentations do not use audio. In case of any exception (i.e. if no HDMI is available on-stage), please inform me directly.

Unless the title and description of the activity are pre-agreed, these shall be delivered to the event organizers on request, but no earlier than four weeks before the event. If they're required earlier for print, please ensure that the title and activity description are agreed upon at the time of booking. No guarantees can be made that this information will otherwise be available at the time you need it. Changes to pre-agreed titles shall be considered but not guaranteed.

Slides shall not be provided prior or after the event, unless otherwise agreed at the time of booking. For interactive presentations in which audience participation is a major part of the presentation, slides will not be made available.

Full recordings of talks can be posted online only if agreed in writing at time of booking, as long as “Rami Ismail” appears in the video title, and the description has a link to ramiismail.com clearly present. Partial recordings of the talk can be used for other promotional purposes or for reporting.

Flights are to occur at least one day before all relevant responsibilities, and flights out are to occur at least one day after all relevant responsibilities.

It is preferred that the event books the flight, but if agreed upon flights can be reimbursed too. If reimbursement is chosen, the method of transportation shall remain at my discretion unless formally agreed otherwise.

Flights are to be organized on KLM or any other SkyTeam Alliance members — great global routes tend to be available through Delta, Aerolineas Argentinas, Saudia, China (Eastern) Airlines, Korean Air, and Virgin Atlantic. If another airline is to be used, please contact me for approval.

For bookings on non-SkyTeam members, please add priority check-in, boarding, seat selection, and ensure at least two pieces of cabin luggage (or, one cabin item and one checked-in item). If these are not available at time of check-in, any costs to acquire these shall be charged by invoice, along with a €25 processing fee.

Please ensure one of the following two options are completed after the flight is booked, or I cannot guarantee presence on the flight. In such case, no refunds will be offered.

• Add my Frequent Flier # for SkyTeam: KL 2111 160 832 to any booking on SkyTeam.
• Send the PNR/Booking Code (a six-character alphanumerical code) to events@ramiismail.com.

Lodging is to be booked in a hotel (4 stars or more). Alternatives (AirBnB, Aparthotels, etc.) can be discussed prior to booking. If the hotel is 3 stars, it is acceptable if it has 24/7 room service. For any deviations, please get agreement prior to booking.

• Check-in can happen no later than 3 hours after the arrival flight's arrival time.
• Check-out occurs no more than 6 hours before the departure flight's departure time.

If transportation is provided (and I am informed of such), I shall use those options.

If transportation isn't arranged (or I am not informed), these will be reimbursed. That includes any transport between the airport, hotel, venue, and speaker activities.

The mode of transportation will be at my discretion, but will generally default to an Uber/Taxi. If the costs for an Uber/Taxi exceed those of a rental vehicle, a rental vehicle might be charged instead. Any parking fees and fuel expenses will be calculated, but damages will not be calculated.

I do not consume alcohol and do not eat pork. Please note that the restriction on alcohol extends to foods cooked in alcohol, or foods that are flambéed.

The agreed-upon speaker/hosting fees shall be charged at an hourly rate. Three hours of preparation shall be charged for the entirety of the event. Activities shall be charged per activity, in increments of whole hours.

The event shall request an invoice no later than 2 weeks after completion of the event. Such invoice shall be delivered within 2 weeks after the request. Payment is expected within 30 days of receipt. If the invoice is not requested, the invoice shall be sent at my discretion, at any point in time, with no limitations.

Cancellation

• In case of cancellation by the event, payment of all fees is due no later than 2 weeks after cancellation, unless otherwise agreed upon.
• In case of cancellation by myself, payment of all fees is waived.
• In case of force majeure (i.e. flight delays or cancellations outside of my control, illness, etc.), payment of the preparation fee is still due. Activity fees shall be waived.

In case of urgent information or changes, during events, I am reachable at +31 6 2120 6363.